Textbook Guidelines
Textbook Checkout and Return Procedures  
Please help us get your books back. Follow these guidelines.

Zangle Textbook Check Out and Return Procedures

  Original Textbook Checkout-

• Make sure a textbook checkout card is filled out legibly and accurately for each book with:
• Student name
• Student ID# (essential, as many students have same names and grade)
• Teacher name
• Book name and number (essential to differentiate books)
• Existing damage noted
• Keep these cards to verify textbook returns.
• Have an occasional book number check throughout the year.
• Textbook checkout cards can be obtained from the library.

  When a Student Drops-

• The teacher must sign the drop form.
• Write only YES, NO, or N/A under the column labeled “Books Returned”, otherwise we must return the drop form to you for clarification.
• Attach both original textbook checkout card and a charge slip if the book is not returned.
• The charge slip must include the:
• Teacher’s name
• Student’s name and ID#
• Title
• Book name and number
• Cost of book.
• If a textbook charge has already been sent to the library, it is not necessary to send an additional charge. We check for current charges already on file.
• The library staff will not sign off for “Textbook Clearance” until all teachers have signed the drop form and all textbooks are either returned or accounted for.
• If a teacher is absent, the drop form will not be completed until the teacher returns.
• If a student switches to another teacher in your department, collect their book and destroy the checkout card.
• The new teacher will issue another book.
• Or pass the checkout card to the new teacher.

  Library Follow-up-

• A postcard will be sent home for all charges, explaining the fine. 
• We will collect the fine, charge, or book itself to clear seniors on the Jeopardy List or at graduation.
• The next time students need to clear these charges is before packet pick-up and/or registration. 
• Dropped students need to clear charges when they call for transcripts.
• When a student returns or pays for a book at the library they are given a receipt. (To show their teacher and parents.)
• All recovered books will be sent to the appropriate teacher with information regarding who returned it. 

• If students have outstanding charges for textbooks or library books, diplomas will be held. 
• Also, registration packets will be held, and charges must be cleared to register. 

END OF YEAR CHARGE SLIPS

• Under classmen charges may not be sent to the library until teacher checkout day, which is after the last day of school.
• BECAUSE…..
• We end up searching through hundreds of charge slips for each student at the end of the year
• Often the charges haven’t even been sent in
• Or the charge slips are not complete
• Teachers should pressure students to return books
• Teachers will be able to get more books returned and save their departments money
• Students can be persuaded with your consequences
• The library has no clout to influence students to return books. All we can do is send home a postcard.
• The responsibility to collect textbooks is the teacher’s, not the library’s.
• The library’s role is to assist in collecting textbooks or charges not returned by the last day of school.
• Only senior charges may be turned in ahead of time
• Actually, senior charges MUST be turned in ahead of time – before graduation!

  The rest-of-the-year charge slips:

• Send charge slips to the library when students drop out of school or drop a subject completely.
• If the student transfers to another class using the same textbook, you must look in Reflections in the teachers’ lounge for the new teacher and pass the textbook checkout card to the new teacher, or collect the book and clear the student.
• Charges may also be sent when classroom novels are changed
• For class changes at the semester, send charge slips on the first day of the new semester.

  We do not collect charges for:

• Teachers’ personal books damaged or not returned by students
• Any charges not related to school-purchased books

  Also, may we suggest:

• You may put all the charges for one student on the same charge slip, as long as the books are for the same department.
• Do not baby-sit books for your students in your classroom. Help them be responsible. Make them carry their own books and get them turned in!  

A Word to English Teachers about Library Books-

• About once a month a list of students who owe library books and fines will be placed into you mailboxes. Please speak directly to these students, and, if possible, send them to the library at your convenience to clear their library fines.